March 4th Easy Access Handbook Finishing Proofreading How to Proofread Read Out Loud Read Paragraphs Out of Order Use a Ruler or a Pencil as a Marker Use Spell Check and Grammar Check CAUTION: does not catch everything! Get Help What to Look For Eliminate Empty and Wordy Phrases Wordy Phrase Revisedalong the lines of likeat all times alwaysat this point in time nowbecause of the fact that becauseby means of bydue to the fact that becausefor the purpose of forfor the reason that becausehave the ability to canin a great many instances oftenin spite the fact that althoughin the event that ifsituated in the vicinity of near Avoid Tautologies Tautology: the use of 2 or more words that say the same thing. Common Tautologies [true] facts blue [in color]large [in size] attractive [in appearance][basic] essentials each [and every] oneseveral [in number] weak [in strength]rewrite [in different terms] refer [back] to Eliminate Clichés Rather than evoking a sharp image, clichés give a vague and general impression, often an overdramatized one, as in ?breathed a sigh of relief?, ?like a bolt from the blue?, or ?walking on air?. Common Clichés: agony of suspense more than meets the eyeall boils down to nutty as a fruitcakeas luck would have it playing with firebeat a hasty retreat pretty as a picturebeat around the bush quick as a flashblind as a bat sight for sore eyescrystal clear take it for granteddead as a doornail trials and tribulationsdeep, dark secret white as a sheetgrowing by leaps and bounds work hand in handlight as a feather worth its weight in gold Jargon The special vocabulary of a trade or profession. Should be used only within the group for which it is appropriate. And then only in moderation. An extension of jargon is the inflated terminology sometimes used to impress ? or confuse ? the readers. Over Inflated Words (and Simple Synonyms). ameliorate (improve) interface (talk)facilitate (help) optimal (best, more favorable)finalize (finish) prioritize (set priorities)impact (affect) systematize (make rules for)indicator (sign) utilize (use)input (advice) Standard English The form of English used for communication in education, business, industry, government, and the professions in the United States. Involves selecting particular options in vocabulary, grammatical forms, spelling, capitalization, and punctuation. Avoids slang, vernacular (spoken) forms, and regional or ethnic dialect. Needs to guide the choices you make. Slang, Regionalisms, and Nonstandard Forms In your college writing, avoid using slang terms, regional terms, or other words that would not be understood or accepted by your readers. Nonstandard English may be acceptable when spoken within a group sharing the same regional or social heritage, but it should be avoided in writing. Biased Language Gender-Biased Over using the phrase he or she can make writing awkward. Gender-Biased Word Choices Biased Neutralchairman chair, presiding officer, moderatorcongressman member of Congressfireman firefightermailman letter carriermankind people, humanityman-made manufactured, hand-mademanpower personnel, staffpoliceman police officerseamstress tailorstewardess flight attendantworkman laborer, worker Age Religion Ethnic Group Physical Abilities
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